Backup: What’s Your Risk Management and Disaster Recovery Plan?

Backup! Backup! Backup!

When I was selling computer networks, that was our mantra. Without a good risk management and disaster recovery plan, you may as well fold up your business now.

Backup Because Disaster Happens

  • Hardware Failure
  • Theft
  • Fire and Flood

Every single person I know has lost at least:

  • their family photo albums
  • precious financial documents
  • precious memories and videos..

And did you also know (this is staggering), any company that loses their data for more than 10 days, 96% of them will file for banckruptcy within 6 months!!

Bad things happen to good people. Hard drives fail. Theft happens. When fire happens, your computer might survive the flames but will it survive the water? Be prepared. Make sure you have a good backup solution in place. Keep your data safe and secure where you can get to it when disaster happens.

Backup Options

  • Tape Drive
  • External Hard Drive
  • USB Key
  • Cloud

Tape DriveWhen I was in the computer solutions industry, the backup solution of choice was tape drives. I recommended an 11 tape rotation. One each for Monday thru Thursday (daily), 5 for five potential Fridays in a month (weekly) and 2 for alternate monthly backup. Expensive but in those days, the most comprehensive. We recommended the tapes be stored off site just in case of fire or theft.

Since then, the cost of storage has dropped dramatically. You can use an external drive bay for not much more than one tape used to cost. I would suggest setting up at least two drives to alternate on a daily basis so that you can take one home each day, if you can remember.

USB keyUSB keys are an option but are rather limited in how much you can backup and then you also have to remember to do it. Because of the size, they are easy to lose or have stolen.

And then, there is the cloud. There are multiple companies providing online backup. Let me tell you about a great solution!

GotBackup Cloud Backup

There are many great cloud backup solutions but let me tell you about Gotbackup.

Backup to the cloudIn 2011 only 7% of people used online backup, today 24% are and by 2016, 36% of consumers are expected to be using cloud storage and backup. 14% of home computer users will lose data in the next year due to no fault of their own. This is the very first true consumer product that every person needs who owns a mobile device like an iphone, ipad or android and/ or a home computer or laptop.

 

 

Backed up filesWith GotBackup you can:

  • Backup all your photos, music, emails, videos, documents & more!
  • Log in to view all of your files online from any web browser. Browse them just like you would on your PC.
  • Automatically backup your computer silently in the background to the cloud without you having to do anything.
  • Access your cloud on the GotBackup mobile site. We have apps for iPhone, iPad, Android, Chrome OS and Windows 8.

GotBackup does not limit your transfer speeds or bandwidth. Their data centers have super fast connectivity. Your online files are encrypted with military grade encryption to keep them safe in our online cloud.

Are you interested in being paid to have a great backup solution?

>>CLICK HERE to learn more.

Keep your data safe and make it a great day,

Barry

P.S. What am I thankful for? I’m thankful for my time in the computer services industry. I’m thankful for business opportunities. I’m thankful you took the time to read this far!

What are you thankful for today?

 

Webinars: 5 Things To Remember

Webinars are an amazing marketing and training tool. Whether for training or sales, here are 5 things to remember when doing webinars.

Webinars: 5 Things

  1. Webinars should rarely be more than 60 minutes. 45 is better.
  2. Ask Questions.
  3. Control the chat.
  4. Adjust the humour content.
  5. Have something to give away.

Length of Webinars

Picture asking why does it matter?How long should a webinar be? That varies but in most cases, try to keep it under 60 minutes. Most of us have the attention span of a gnat! When you are in a physical meeting, it’s not uncommon to see people start to hide their BlackBerry under the desk after 20 minutes or so. They have work to do and you are taking up their valuable time.

What you have to say is valuable, to you. Respect that they need to be elsewhere and  gave you their attention because you promised something interesting and likely said it wouldn’t take too long. It’s also possible they were told they had to be there and resent you stealing their time.

Keep it short. A webinar really isn’t much different than a physical presentation. After 60 minutes, they probably aren’t retaining anything you say.

Ask Questions

Do you want to keep your associates or prospects engaged in your webinar? I recently sat through a 3 hour “training” webinar. Sort of. Blah, blah, blah. I stopped hearing what they were saying after a half hour.

Question?Keeping your audience engaged isn’t really that difficult. In the Pure Leverage meeting room, there is a poll function. You will likely find products like Webex, Adobe Connect and most of the other major providers include similar functions. You can ask a poll question like “How much humour should be included in a morning presentation? 40%, 50%”,60% and then provide the results. Make sure the question is related to your content.

Alternatively, you can open the chat room and ask for acknowledgement. For example: “Do you host your own domain? Enter Y for yes or N for no.”. This will tell you if people are paying attention.

Control The Chat Room

Although it’s great to see people interacting with each other, it can be distracting and has the risk that hecklers will derail your presentation. In most webinar rooms, there is the ability to open and close the chat function on the fly. I would suggest disabling chat during the presentation and have a moderator who “kicks” participants who only want to either promote their own product or service, or those who are just disruptive.

Chat can be a great way to “take the temperature” but make sure you don’t just let it run wild.

Adjust The Humour Content

Do you remember Mary Poppins saying “a teaspoon of sugar helps the medicine go down”? Humour is that “teaspoon of sugar” you use to get your audience to “swallow” the medicine, your message. As we progress through the day, we lose some of our ability to focus. Injecting some humour jars our senses in a pleasant way and brings our attention back to the speaker. The later in the day, the more “sugar” you need to sweeten the subject and make it more appealing. If you are not naturally comfortable with humour, don’t try to be someone you’re not. Invite a guest speaker who can do that for you.

Giveaway

BonusEveryone is looking for “what’s in it for them”. Take advantage of this and have something to give away. Maybe you have resell rights to an eBook or there you have created an amazing tool that others might find useful in their day to day business, something like a spreadsheet tracking tool. Have that available for download. You can have provide a link in the chat at the end of the presentation or you can have a capture page ready for them to opt in to a news letter to get the free content. This is where auto-responders come in handy! Be creative and don’t give the gift until the end of your presentation.

Webinars are an amazing way to expand your reach in today’s global marketplace. Have some fun with them!

Make it a great day,

Barry

P.S. What am I thankful for today? I’m thankful for GVO and Pure Leverage. I’m thankful for people who share ideas. I’m thankful for any opportunity to learn and grow.

What are you thankful for today?

Collaborating With Google Docs

Collaborating with colleagues or students can be expensive and technologically challenging. Google makes collaboration affordable, accessible worldwide and cross platform.

Affordable and Accessible Collaboration

Collaboration with Google Docs is Free!

CollaborationNot only is collaborating with Google Docs free, it’s accessible in most of the world and works cross platform. Whether you are using an Apple, Windows or Linux computer, Google Docs will work for you as long as you are in a more recent version of most web browsers. I personally tested in Windows 7 using Internet Explorer, Google Chrome and FireFox. All of the browsers are free to download and use. I have used those browsers in Ubuntu as well but haven’t personally tested Google Docs in that environment. I admit an assumption that there wouldn’t be any issues collaborating with Ubuntu and iOS users.

Collaboration: Pros and Cons

Pros

  • Google tools are free and accessible to anyone with an up to date internet browser
  • Tools easily convert most Microsoft Office, rtf and Open Office (odt) files.
  • Changes can happen in real time.
  • Participants can make comments that become part of the file history.
  • Participants can communicate with each other in real time chat.
  • Documents can be stored in the Google drive and remain available.
  • Anyone with access to the document may be able to share with others via print; emailing a direct link to the file or downloading a copy and emailing.

Cons

  • Participants must have a Google account to make changes to documents.
  • File conversion occasionally requires fixing some formatting.
  • Anyone can make changes if given editor status.
  • Anyone with a Google account that was invited to participate will have access to the comments.
  • Real time chat may require moderation and could potentially require removing individual access.
  • There are limits to the Google drive storage space. (15GB)
  • Access rights may need to be modified once the collaboration is finished, to prevent changes to the document. This won’t limit what can be done with files that may already be downloaded.

Share Documents

Document Types

  • Word Processing
  • Slide Shows
  • Spread Sheets

Documents can be created from scratch and saved in multiple formats. ODT, XLSX, PPTX, DOCX can all be created or uploaded from existing documents. (Caveat: There may be a need to make minor formatting corrections after uploading. When importing video in Google Docs, it has to be from Youtube.)

New documents may be created from scratch with similar functionality to the Microsoft Office or Open Office programs. All documents can be shared at any point either by invitation, limiting access to specific individuals or they can be left wide open to the public. The document creator makes those choices.

Once a document is shared, multiple people can participate at the same time, in real time. Changes are tracked and visible. Participants can leave comments for response or can open a real time chat window where ideas can be shared but these chats are not saved unless manually copied into a new document.

movie projectorWhen you want to share a finished document with people outside of your group, you can email directly from the document and it will be converted to PDF and attached to a Gmail. Alternatively, you can save the document into an appropriate format. For example, a slide show can be saved as PPTX and then downloaded to your computer to send using another email system as an attachment. Alternatively, you can just make a copy of the Google Doc to share publicly and email a link to the people you want to see the finished product without them being able to download or modify.

Learning Curve

Learning curves are different for everyone. It’s easy to say it’s easy when you have experience with productivity software on a regular basis. I can only say it’s easier than most programs are to learn and it’s likely that someone in your group will be able to help figure out how to take advantage of Google Docs for collaboration.

If you have an open mind and are willing to learn, Google Docs may be the answer to your collaboration tool needs. There is no cost but your time and efforts to try.

Have fun!

Barry

P.S. What am I thankful for today? I’m thankful for technology. I’m thankful for open minds. I’m thankful for God given talents.

What are you thankful for today?

Banner for free internet marketing coaching.

Do you Got Backup for your precious moments?

Got Backup is a great way to protect your precious moments from people who will try to steal them from you.

Precious Memories

My big hair days!

My big hair days!

There was a time when we kept film, video and photographs in our homes to capture special memories that might be passed to the next generation. You would be hard pressed to find those media today. I heard someone on the radio talking on the radio about going to The Dollar Store for cassette tapes because he couldn’t find them anywhere else. Most of us keep that kind of data on our computers. If not, you really should consider capturing those before there is something like fire or flood damage. The challenge is what happens if some stole that?

Backup, Backup, Backup!

Got Backup has your back!

The average external hard drive will cost you between $100 and $200. In my experience, they last about two years and you hope to God your computer doesn’t doesn’t disappear at the same time! Imagine hundreds of hours of video and photos gone because some kid wanted a few bucks to go out with friends. You can never get that data back. With Got Backup, you can connect to any computer, any time, anywhere; connect to the Internet and retrieve all of your files. Once you download and install the app, backup happens automatically any time your computer is connected to the Internet.

Got Backup

For less than the average external backup drive, you can have peace of mind. Being able to grab a file when you are at work and forgot on your home machine is just a bonus.

Do you Got Backup?

Make it a great day!

Barry

P.S. What am I thankful today? I’m thankful for so many precious memories. I’m thankful for family. I’m thankful for opportunity.

What are you thankful for today?

Video to go: Making sure your show will run.

Video can be a little tricky sometimes. Have you ever had a MP4 file that was fine on your computer at home or in the office and wouldn’t run when you were out doing a presentation on another computer? Put VLC on a memory stick and take it with you.

My Video Won’t Run!

Can't open video filesSomeone sent me high resolution video clips from an event to review and they wouldn’t open. I had always thought MP4 video files were universal, they would open on any operating system. I had recently done some work converting WMV to MP4 and had no issues. I couldn’t understand what was wrong. When I called the producer, they asked if I could open VLC video files. Apparently not.

Don’t make the assumption that your video files will run on another computer.

Solution

After a little internet research, I discovered the portable VLC media player. You can install this media player on a USB stick and run it on most operating systems without further installation.

movie projectorWhen you are creating video and sharing it with others, having the player included can ensure that you aren’t embarrassed when someone tries to run your video. Instruct them to open the VLC player from the stick and then use the program to open your media file.

This solution will work for sound media as well as video. I usually keep a USB stick in my pocket. I think I’ll keep a copy of the VLC player on that stick in case of emergency!

I hope you find this useful and please share this with anyone you know that is likely to be creating and sharing video or audio files!

Make it a great day,

Barry

P.S. What am I thankful for today? I’m thankful for Google! I’m thankful for technology. I’m thankful God gave us the ability to think for ourselves.

What are you thankful for today?